Budget: PACSS
Budget FAQs
Period of performance and funding periods
- The total amount of funds available is $9,000,000 to be awarded over 3 years.
- Up to four organizations may receive an award.
- The maximum award range applied for should be $3,000,000 for the initial period of performance, if proposing all tasks. Programs may apply for less funding.
- The initial funding period is expected to be 12 months. This period is expected to be July 1, 2024 – June 30, 2025.
Using the budget workbook template
Each table has columns that automatically calculate totals based on the information entered. Worksheet (c), Budget Summary, totals the information entered on Worksheets 1–11.
About the Budget Workbook
This document is for reference only; all budgets must be submitted as an attachment using the Prevention Budget Workbook described in I. Mandatory Forms. The following worksheets are included within the budget workbook.
Information and Summary Worksheets
(a) Index
The first tab of the workbook includes a linked list of all tables within the workbook. Use the list as a reference, and use the links to navigate between tables.
(b) Applicant Information Table
The Applicant Information table asks for basic information about the organization. Enter contact details, payment method preference, and indirect cost election information.
(c) Budget Summary Calculated Table
The Budget Summary table automatically calculates totals, by funding year, of the information entered in the proposed budget tables (1–11). However, cells B14 and C14 may be manually entered if the total direct costs are different than a sum of the totals on Tables 1–10. If this is the case, provide an explanation for this calculation in the budget narrative.
Proposed Budget Worksheets
The Proposed Budget worksheets are numbered 1-13. For additional guidance on entering appropriate costs, see the State of Illinois Uniform Grant Budget Template. The following table details and instructions summarize the information included on the Index tab of the workbook.
1. Personnel
The Personnel table includes salaries and wages charged to the grant (200.430). List each position by title, name of employee (if available), salary rate, total percentage of time to be devoted to the project, and length of time they will be employed by the organization. Additionally, enter the percentage of their time each employee will spend on each task.
2. Fringe Benefits
The Fringe Benefits table includes benefits provided in excess of wages (200.431). Provide fringe base and rate information for each position. Columns A, B, and E should automatically populate from the Personnel worksheet. However, you may type over these columns if the worksheet does not populate appropriately.
3. Travel
The Travel table includes travel to and from relevant professional development conferences and meetings (200.474). List who will be traveling, estimated cost, basis, and quantity or duration of the item.
4. Equipment
The Equipment table includes property worth more than $5,000 that has a useful life of more than one year (200.439). List each item of equipment and estimated cost.
5. Supplies
The Supplies table includes materials that are expendable or consumed during the course of the project (200.94). List the supplies by type (office supplies, postage, training materials, copying paper, and other expendable items such as books) and show the basis for computation.
6. Contractual Services
The Contractual Services table includes property or services obtained by contract to carry out the project or program (200.318 and 200.92). List the service to be procured by contract and an estimate of the cost.
7. Consultant Services and Expenses
The Consultant Services and Expenses table includes fees and travel costs for persons providing professional services (200.459). Enter the name (if known), service to be provided, hourly or daily fee (8-hour day), and estimated time to be spent on the project.
8. Occupancy (Rent and Utilities)
The Occupancy table includes rent and utilities based on percentage of operating costs (200.465). List items and descriptions by major type and the basis of the computation.
9. Training and Education
The Training and Education table includes rental space and materials for training activities (200.472). Enter needs related to training activities to be delivered (not subject to application of indirect costs).
10. Grant-Specific Line item: Not Applicable
This is not applicable for BASE programs.
11. Total Indirect Costs
The Total Indirect Costs table includes indirect costs per NICRA rates or de minimis (10%). See 200.413 for definition of direct costs, 200.405 for definition of allocable costs, and 200.414 for definition of indirect costs. Enter base rate to calculate indirect costs. If de minimis is selected, submit documentation on the calculation of MTDC within your Program Narrative under Total Indirect Costs.
12. Program Narrative
Provide details and justify why each line item requested within the proposed budget tables are needed to accomplish the scope of work.
13. Advance Payment Request Cash Budget
Requests for advance payment must be accompanied by an Advance Payment Request Cash Budget (Cash Budget) if the preferred payment method selected is either Advance Payment and Reconcile or Working Capital Advance Method.
The Cash Budget must demonstrate the estimated monthly cash requirements for each month of the program grant term. Advance payments must be limited to the minimum amounts needed and must be timed to be in accordance with the actual, immediate cash requirements of the grantee in carrying out the purpose of the approved program or project. The timing and amount of advance payments must be as close as is administratively feasible to the actual disbursements by the grantee for direct program or project costs and the proportionate share of any allowable indirect costs. Additionally, the grantee entity must make timely payment to subrecipients and contractors.