Application: ANCHOR

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NOFO Table of Contents

About the Application

This page lists all the questions you will be asked to respond to in the SurveyMonkey Apply platform. The application is organized into 9 sections. The information in Sections 1–4 is about the organization overall. The information in sections 5-9 is specific to this funding notice and scored as part of the merit-based review. In sections 5-9, please carefully note the associated criteria for each question. These criteria are used to score each question.

Section 1. Organization Information (0 points)

In Section 1, enter general information and relevant contact information related to your organization and the program 

#  Data Item  Field Options  Instructions 
1.1  Legal organization name     
1.2  Common name (doing business as [DBA])     
1.3  Address line 1     
1.4  Address line 2     
1.5  City     
1.6  State     
1.7  ZIP code     
1.8  County of primary office location     
1.9  Organization phone      
1.10  Organization website address (optional)     
1.11  Type of organization 
  • Nonprofit 
  • For profit 
  • Tax exempt 
Select your organization type. 
1.12  Organization description  Provide a 2-3 sentence description of your organization’s mission, vision, and services.   
1.13  Year founded/incorporated     
1.14  IDHS /DBHR licenses, if any     
1.15  Indirect cost election 
  • Federally negotiated rate 
  • De minimis  
  • No indirect costs election 

 

Select your indirect cost election. 

 

1.15a  Indirect cost rate    Enter your indirect cost rate. 
1.16  Primary Program contact name    The primary contact should be the program manager/director who should receive all program communications and has a responsibility to ensure that other materials are shared with appropriate 
1.17  Primary program contact title     
1.18  Primary program contact email address     
1.19  Primary program contact phone      
1.20   Secondary program contact name     
1.21  Secondary contact title    The secondary contact may be administrative or fiscal support and will also receive program communications. 
1.22  Secondary contact email address     
1.23  Secondary contact phone      
1.24  Evaluation contact name    The evaluation contact should be  the individual who will support data collection and reporting for your program activities. 
1.25  Evaluation contact email address     
1.26  Evaluation contact phone     

Section 2. Prequalification (0 Points)

In Section 2, enter information that demonstrates your organization’s eligibility for receiving grant funds. 

#  Data Item  Field Information  Instructions 
2.1  Federal or State Employer Identification     Indicate your FEIN/EIN. 
2.2  Expiration date of sam.gov account  Enter date   
2.3  Unique Entity Identifier     Indicate your UEI. 
2.4  Illinois Secretary of State File ID    Indicate your File ID. 
2.5  Do you attest that your organization is not on the Federal Excluded Parties List? 
  • Yes 
  • No 
 
2.6  Do you attest that your organization is not on the Illinois Stop Payment list?  
  • Yes 
  • No 
 
2.7  Do you attest that your organization is not on the Department of Healthcare and Family Services Provider Sanctions list?  
  • Yes 
  • No 
 
2.8  Do you attest that your organization is in good standing with the Illinois Secretary of State? 
  • Yes 
  • No 
 

Section 3. Internal Controls (0 Points)

In Section 3, enter information about the administrative and management controls within your organization to inform assessment of organizational risk. These questions align with the Illinois Internal Controls Questionnaire. 

#  Data Item  Field Information  Instructions 
3.1  What type of accounting system does the organization use? (2.01) 
  • Manual and/or spreadsheet-driven 
  • Automated – off the shelf 
  • Automated – written in-house or by consulting firm 
Select the response that best describes your accounting system. 
3.2  Does the accounting system require users to have separate sign in/log on credentials for access and approval? (2.02) 
  • Yes 
  • No 
 
3.3  Have any new accounting systems been implemented during the last fiscal year? (2.03) 
  • Yes 
  • No 
 
3.3a  If yes, please describe the new accounting system.     
3.4  Does the accounting system or related written policies and procedures separate the receipt and expenditure of grant funds at the grant level? (2.04) 
  • Tracked outside of the accounting system with spreadsheets 
  • Tracked in the accounting system 
Select the response that best describes how receipt and expenditure of grant funds are tracked. 
3.5  Does the accounting system or written policies and procedures include a formal chart of accounts that allows users to record transactions by the categories of the approved budget? (2.05) 
  • Yes 
  • No 
 
3.6  How often are the general ledger accounts reconciled? (2.06) 
  • Monthly 
  • Quarterly 
  • Semi-annually 
  • Annually 
  • Not applicable 
Select the response that best describes how often the general ledger accounts are reconciled. 
3.7  Does the organization require monthly bank reconciliations? (2.07) 
  • Yes 
  • No 
 
3.8  Does the organization have written policies and procedures regarding proper segregation of duties for fiscal activities that include, but are not limited to, a) authorization of transactions, b) recordkeeping for receipts and payments, and c) cash management? (2.08) 
  • Yes 
  • No 
 
3.9  Does the organization have written review and approval processes for financial and program-related reporting? (3.01) 
  • Yes 
  • No 
 
3.10  Are the annual financial statements prepared in accordance with Generally Accepted Accounting Principles or on a basis acceptable by the regulatory agency? (3.02) 
  • Yes 
  • No 
 
3.11  Does the organization have written policies and procedures to ensure program performance measures and deliverables align with the program spending plan? (3.03) 
  • Yes 
  • No 
 
3.12  Has the organization taken steps to ensure the individuals who prepare, review, and approve reports have the financial and/or program-related required knowledge, skills, and abilities? (3.04) 
  • Always 
  • Sometimes 
  • Never 
  • Not applicable 
 
3.13  Who prepares the organization’s financial statements? (3.05) 
  • Trained staff who work for the organization 
  • Financial consultants who are not part of the organization’s audit firm 
  • Independent auditors who conduct the financial statement audit 
Select the response that best describes who prepares the organization’s financial statements. 
3.14  Who prepares the organization’s program performance reports? (3.06) 
  • Trained staff who work in the specific program 
  • Grant managers or program directors 
  • Organizational management outside of the program 
Select the response that best describes who prepares the organization’s performance reports. 
3.15  Does the organization have written policies and procedures that support compliance with cost principles? (4.01) 
  • Yes 
  • No 
 
3.16  Does the organization have written policies and procedures for allocating costs? (4.02) 
  • Yes 
  • No 
 
3.17  Are costs recorded consistently with regulations and written policies and procedures to address uniformity both in grant awards and in the organization’s other activities? (4.03) 
  • Yes 
  • No 
 
3.18  Does the organization charge indirect costs? (4.04) 
  • Yes 
  • No 
 
3.19  Does the organization keep adequate documentation to support all costs charged to its grant awards? (4.06) 
  • Yes 
  • No 
 
3.20  Does the organization have a governing body (for example, Board of Directors, Board of Trustees, City Council, County Board, Leadership, Legislature, Governor’s Office)? (4.07) 
  • Yes 
  • No 
 
3.21  Is financial information, including budget to actual revenue and expenditure reports, provided to leadership or the governing body members? (4.08) 
  • Always 
  • Sometimes 
  • Never 
Select the response that best describes how often financial information is provided to leadership or governing body members 
3.22  Is the governing body engaged in audit function activities such as selection of an audit firm, the audit firm’s presentation of audit results, or follow-up on corrective action of audit findings? (4.09) 
  • Engaged in all audit function activities 
  • Engaged in some audit function activities 
  • Not involved in audit activities 
Select the response that best describes how often the governing body is engaged with audit function activities. 
3.23  Does the organization make purchases of equipment of $5,000 or more with grant funding? (4.10) 
  • Yes 
  • No 
 
3.24  Is a control system in place with adequate safeguards to prevent loss, damage, theft, or unauthorized use of property? (4.13) 
  • Yes 
  • No 
 
3.25  Does the organization have written policies and procedures for proper authorization of property disposals? (4.14) 
  • Yes 
  • No 
  • Not applicable 
 
3.26  Does the organization have written policies and procedures for purchasing goods and services with grant funds? (4.15) 
  • Yes 
  • No 
 
3.27  Does the organization have written policies and procedures that forbid employees, management officers, or agents from participating in the selection, award, or administration of a contract supported by a grant award if there is a real or apparent conflict of interest? (4.16) 
  • Yes 
  • No 
 
3.28  Does the organization have written policies and procedures that forbid contractors who develop or draft specifications, requirements, statements of work (scope of services), or requests for proposals from competing for such procurements? (4.17) 
  • Yes 
  • No 
 
3.29  Does the organization have written policies and procedures that document subrecipient and contractor determinations? (4.18) 
  • Yes 
  • No 
 
3.30  In those determinations, has the organization identified any subrecipients? (4.19) 
  • Yes 
  • No 
 
3.31  Does the organization have written policies and procedures for assessing subrecipient risk and monitoring program implementation? (4.20) 
  • Yes 
  • No 
 
3.32  Does the accounting system or related written policies and procedures identify expenses in excess of available budget? (4.21) 
  • Yes 
  • No 
 
3.33  Are adequate controls in place to ensure that necessary budget revisions receive prior approval from the grantor when applicable? (4.22) 
  • Yes 
  • No 
 
3.34  Does the organization have written policies and procedures for allocating personnel time and effort by funding source? (4.23) 
  • Yes 
  • No 
 
3.35  Does the organization have written policies and procedures to ensure that all salaries and wages charged to grants accurately reflect work performed (i.e., time and effort or after-the-fact payroll verification)? (4.24) 
  • Yes 
  • No 
 
3.36  Does the organization have written policies and procedures to ensure accurate tracking of grant deliverables and performance measures? (4.25) 
  • Yes 
  • No 
 
3.37  Does the organization have written policies and procedures to make sure program activities are allowable under the grant agreement and state and federal regulations? (4.26) 
  • Yes 
  • No 
 
3.38  Are the terms of the executed agreement and budget shared with the performance or program management staff? (4.28) 
  • Yes 
  • No 
 
3.39  Does the organization have written policies and procedures for documenting participant eligibility determinations? (4.29) 
  • Yes 
  • No 
 
3.40  Have there been any changes in key organizational personnel since the last audit, such as changes to Fiscal and Administrative Management, the Executive Director, and/or Program Management? (5.01) 
  • Yes 
  • No 
 
3.41  Has a financial statement audit of the organization been conducted in the past year? (5.02) 
  • Yes 
  • No 
 
3.41a  What type of audit was conducted? (5.03) 
  • Financial audit conducted in accordance with Generally Accepted Auditing Standards 
  • Financial audit conducted in accordance with Generally Accepted Government Auditing Standards  
Select the response that best describes the type of audit conducted within the past year. 
3.41b  Did the audit find significant deficiencies or material weaknesses? (5.04) 
  • Yes 
  • No 
 
3.41c  If yes, please describe the audit findings and describe any corrective actions implemented.  [Text, 300 characters]   
3.42  Has the organization submitted financial and program-related reporting in a timely manner and as required for prior grant awards? 
  • Always 
  • Sometimes 
  • Rarely 
 
3.42a  If “sometimes” or “rarely”, please further describe the situation and describe any corrective actions implemented.     

Section 4. Organization Attestations and Attachments (0 Points)

In Section 4, verify organizational capacity and truthfulness of information in the application and upload organization attachments. 

#  Data Item  Field Information  Instructions 
4.1  By entering my name, title, and date, I attest that I am authorized to submit the application on my organization’s behalf.  [Name] 

[Title] 

[Date] 

Enter requested information in fields. 
4.2  I attest that my organization is committed to processing a subaward within six (6) weeks from the NOIA. 
  • Yes 
  • No 
 
4.3  I attest that my organization is responsible for performance and monitoring of external partners, subcontractors, and subrecipients (as allowed by the grant agreement). 
  • Yes 
  • No 
 
4.4  I attest that I have reviewed the terms and conditions within this NOFO in its entirety. My organization meets the eligibility criteria and has the capacity to fulfill the scope of services described. 
  • Yes 
  • No 
 
4.5 I certify that the statements herein are true, complete, and accurate to the best of my knowledge. I agree to comply, on behalf of my organization, with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may subject me to criminal, civil, or administrative penalties. (U.S. Code, Title 218, Section 1001). 
  • Yes 
  • No 
 
4.6  I attest that my organization will adhere to applicable standards within 77 Ill Admin Code Part 2060 Administrative Rule, pertaining to treatment off-site. 
  • Yes 
  • No 
 
4.7  Conflict of Interest Disclosure  Document upload (required)  Upload as “Attachment A. COI” (. 
4.8  Form W-9, Request for Taxpayer Identification Number and Certification  Document upload (required)  Upload as “Attachment B W-9”. 
4.9  Current fiscal year organizational budget or, if you are a new organization, your planned budget for the upcoming fiscal year  Document upload (required)  Upload as “Attachment C Org Budget”. 
4.10  Current or planned organizational chart*  Document upload (required)  Upload as “Attachment D Org Chart”. 
4.11  Financial Audit Report (most recent)  Document upload (if applicable)  Upload as “Attachment E Audit”. 
4.11a  What period did the audit cover?    Enter the date range of the period covered by audit   
4.12  Negotiated Indirect Cost Rate Agreement (NICRA)   Document upload (if applicable)  Upload as “Attachment F NICRA” (if applicable). 

Section 5. Executive Summary (5/100 points)

In Section 5, provide a brief overview of your organization, experience, the proposed area and populations of focus, and program results. 

5.1  Please select which of the following types of programs will be developed as part of the ANCHOR subaward. You may select more than one. (See Section C.3. fo the NOFO) 
  • Comprehensive interventions including screening and/or crisis response, adolescent treatment services, and outreach and engagement initiatives 
  • Innovative approaches such as online recovery groups, recovery high schools, recovery groups for adolescents, and evidence-based family support interventions 
  • Telehealth services and training and technical assistance to providers to support online activities 
  • Harm reduction education and programs for adolescents and their families as well as other people who interact with adolescents. 
None 
5.2  Please select which of the following type of services and activities will be included as part of ANCHOR programming. You may select more than one. See Section C.3 of the NOFO) 
  • Screening and/or Crisis Response  
  • Treatment 
  • Education, outreach, and other support to reduce barriers to care 
  • Youth Recovery Supports 
  • Family/Caregiver Support 
  • Workforce Development 
  • Other (provide brief description) 
None 
5.3  Provide a summary of your organization and program, including the following: 

  • Your organization’s mission and vision 
  • Your organization’s experience with similar programs 
  • The geographic area and populations of focus for the program 
  • The goals and objectives of your program 
  • The results you hope to see 
Up to 1,000 words  (5 points) 

  1. The mission and vision of the organization are clearly stated in the response and are relevant to the proposed program. 
  2. The response summarizes relevant experience and success in similar programs. 
  3. The response summarizes the area and populations of focus. 
  4. The response summarizes the goals, objectives, and outcomes of the program. 
  5. The response addresses all elements of the question. 

Section 6. Need and Opportunity (30/100 points)

In Section 6, describe the need for the program in the geographic location where services are planned and how the proposed activities will support the program goals. 

#  Data Item  Field Information  Evaluation Criteria 
6.1  Select the public health region (s) where you plan to provide ANCHOR services per the map shown. 

 

  • Cook County (Bellwood) 
  • West Chicago 
  • Champaign 
  • Marion 
  • Metro East 
  • Peoria 
  • Rockford 
  • Statewide 

 

 

0 points 

 

6.2a  Please list the county or counties where you will provide ANCHOR services.    (5 points) 

  • The municipalities and/or counties in questions 6.2a and 6.2b demonstrate high opioid fatality rates as described in Section C.2. 
  • The municipalities and/or counties in questions 6.2a and 6.2b demonstrate high poverty rates as described in Section C.2. 
  • The municipalities and/or counties in questions 6.2a and 6.2b demonstrate high rates of firearm violence as described in Section C.2. 
  • The municipalities and/or counties in questions 6.2a and 6.2b demonstrate other conditions that hinder overall wellbeing as described in Section C.2. 
6.2b  Please briefly describe the municipality(ies) where you plan to provide ANCHOR services.   
6.3  How does your proposal support the purpose of the program? 

Explain the current need and, supported by data, describe how the proposed program will achieve the goal and objectives of the funding.  

Describe how you will prioritize priority populations based on overdose data in the proposed service area and current availability of services. Describe specific outreach plans for disparately impacted populations (e.g., Native American adolescents).  

Please cite the source of any data included. 

Up to 2,000 words  (25 points) 

  1. The response demonstrates a clear understanding of the program purpose and priority populations. 
  2. The response describes how program activities will contribute to positive outcomes. 
  3. The response addresses all elements of the question. 
  4. The response includes relevant data, including sources. 

 

Section 7. Experience and Capacity (30/100 points)

In Section 7, describe relevant experience and capacity to effectively perform program requirements. 

#  Data Item  Field Information   Evaluation Criteria 
7.1  What is your organization’s experience implementing the tasks described in the scope of services as described in Section C.3 of the NOFO? 

Describe experience providing the following services:  

  • Crisis response 
  • Outreach, engagement, and educational resources 
  • Treatment 
  • Youth recovery support 
  • Family/caregiver support 
  • Workforce development 

Provide detailed descriptions of relevant prior work. 

Up to 1,500 words 

 

(10 points) 

  1. The response demonstrates that the applicant has experience providing services related to crisis response, treatment, outreach, engagement, and educational resources, youth recovery support, family/caregiver support, and workforce development.  
  2. The applicant demonstrates relevant experience with examples of prior work. 
  3. The response addresses all elements of the question. 
7.2  Provide up to five examples of grants or contracts that your organization has successfully managed in the past 5 years, with awarding agencies, dates, and dollar amounts. 

Include any current fiscal year funding from IDHS/DBHR or IDPH and awards of similar size and services. 

In description, note whether services relate to the services proposed for this award. 

Select “not applicable” if you have not received previous grants or contracts. 

Checkbox for not applicable 

 

or 

 

Table below 

(5 points) 

  1. The applicant demonstrates experience with grants management of comparable size awards. 
  2. The applicant demonstrates experience with grants that management for comparable services. 

 

 

7.3  Identify proposed program leadership and describe their experience and qualifications. 

For new staff, describe your plan to hire people with the necessary qualifications and characteristics (including people with lived and living experience and those who live and work in the community). 

Additionally, describe the organizational departments and resources who will support the program team. 

Upload resumes of program leadership or, if to be hired, the organizational leadership who will serve in the interim. 

Up to 1,000 words 

 

Upload resumes as “Attachment G Resumes.” 

(5 points) 

  1. The applicant understands the experience and expertise required to implement the proposed program. 
  2. The applicant demonstrates an ability to provide qualified staff. 
  3. The applicant demonstrates a commitment to hiring people with lived and living experience. 
  4. The response addresses all elements of the question. 

 

7.4  Identify the community and educational partnerships that will contribute to the success of the program and describe your organization’s experience with these partners.  Up to 1,000 words 

 

 

(5 points) 

  1. The response identifies a sufficient range of partners to support the proposed program. 
  2. The applicant has existing connections to community and educational partners. 
  3. The response addresses all elements of the question. 
7.5  How does your organization ensure services advance equity and racial and social justice? 

Describe policies, procedures, and practices related to: 

  • Diversity, equity, inclusion, and racial justice 
  • Equitable access to support and services 
  • Implicit bias 
  • Culturally responsive, culturally humble, and trauma-sensitive services, including providing interpreters and other accommodations 
Up to 1,000 words  (5 points) 

  1. The response demonstrates organizational commitment, through policy and practice, to advancing equity, racial, and social justice. 
  2. The applicant is prepared to provide interpreters and other accommodation in response to cultural and linguistic needs. 
  3. The response addresses all elements of the question. 

 

Name and Brief Description of Program  Funder Name  Funder Type   Dollar Amount  Population Served  Start Date (MM/DD)  End Date (MM/DD) 
200 characters  200 characters  [Drop Down choices—federal, state, local government, other]  Currency, whole dollar only  200 characters  Date  Date 
[same]             
[same]             
[same]             
[same]             

Section 8. Quality (30/100 points)

In Section 8, describe describe your overall approach to implementing program requirements. 

#  Data Item  Field Information  Evaluation Criteria 
8.1  Describe how your organization will complete each task listed in Section C of the funding notice. For each task, include: 

  • The steps and activities to be completed  
  • Who will be responsible for each task 
Up to 2,000 words  (15 points) 

  1. The response provides sufficient detail to understand how the applicant will carry out program activities. 
  2. The response addresses all required tasks. 
8.2  Upload a detailed program plan for your proposed approach, including a month-by-month timeline that covers: 

  • Coordinating award administration requirements 
  • Hiring and training staff 
  • Developing required plans 
  • Delivering services and activities 
  • Collecting required data 
Upload Program Plan as “Attachment H. Timeline.”  (10 points) 

  1. The program plan contains sufficient detail to understand the overall approach and timeline of program activities. 
  2. The program plan includes all required program elements. 
  3. The timeline includes realistic milestones. 
8.3  Provide three reference letters that describe history and quality of work related to the goals of the funding opportunity.  Upload 3 letters of reference as “Attachment I. References”  (5 points) 

  1. The organization uploaded at least 3 letters of reference. 
  2. The letters of reference support the organization’s expertise and experience in work relevant to the funding opportunity. 

Section 9. Budget (5/100 Points)

In Section 9, provide information about the program budget. 

#  Data Item  Field Information  Evaluation Criteria 
9.1  Total funding requested for Funding Period 1 of the period of performance (as shown on the budget summary page of your budget workbook).  [currency]  (0 points) 
9.2  Total funding requested for Funding Period 2 of the period of performance (as shown on the budget summary page of your budget workbook).  [currency]  (0 points) 
9.3  Please select your preferred payment term as described in Section G.5. of this document. 

 

PLEASE NOTE: Advance payment and reconcile is not guaranteed. If you are awarded and your preferred payment method is advanced payment and reconciliation, you will be asked to send documents that demonstrate your eligibility per 2 CFR § 200.302 and 2 CFR § 200.305. Illinois requires that the following conditions must be met to receive advanced payment. 

You must maintain or demonstrate the willingness to maintain both:  

  1. Written procedures that minimize the time elapsing between the transfer of funds and disbursement by the awardee; and  
  1. Financial management systems that meet the standards for fund control and accountability as established in 2 CFR § 200.302.) 
  • Reimbursement Method 
  • Advance Payment and Reconcile Method 
  • Working Capital Advance Method 
(0 points) 
9.4  Upload the program budget and narrative. This workbook must tie fiscal activity to program objectives and deliverables. 

The budget must demonstrate that all proposed costs are 

  • Reasonable and necessary, 
  • Allocable, and 
  • Allowable as defined by program regulatory requirements and Uniform Guidance (2 CFR § 200), as applicable. 
Upload the Budget Workbook as “Attachment J. ANCHOR Budget” to submit your program budget and advance payment request (required).  (5 points) 

  1. The budget is filled out completely (including staff/funds allocated for each task). 
  2. Salaries, benefits, and other expenditures appear reasonable for the community in which the proposed program will take place. 
  3. Personnel allocated reflect those proposed in application and are sufficient to support administrative requirements of program. 
  4. All line items correspond to elements of the proposed program.