Online Application
Set up your SurveyMonkey Apply account early so you have time to address any technical concerns. It is CRITICAL that you set up your account early in the application period to avoid any last minute technical challenges.
Set up your SurveyMonkey Apply account early so you have time to address any technical concerns. It is CRITICAL that you set up your account early in the application period to avoid any last minute technical challenges.
About the Application
This page lists all the questions you will be asked to respond to in the SurveyMonkey Apply platform. The application is organized into 9 sections. The information in Sections 1–4 is about the organization overall. The information in sections 5-9 is specific to this funding notice and scored as part of the merit-based review. In sections 5-9, please carefully note the associated criteria for each question. These criteria are used to score each question.
In Section 1, enter general information and relevant contact information related to your organization and the program
# | Data Item | Field Options | Instructions |
1.1 | Legal organization name | ||
1.2 | Common name (doing business as [DBA]) | ||
1.3 | Address line 1 | ||
1.4 | Address line 2 | ||
1.5 | City | ||
1.6 | State | ||
1.7 | ZIP code | ||
1.8 | County of primary office location | ||
1.9 | Organization phone | ||
1.10 | Organization website address (optional) | ||
1.11 | Type of organization |
|
Select your organization type. |
1.12 | Organization description | Provide a 2-3 sentence description of your organization’s mission, vision, and services. | |
1.13 | Year founded/incorporated | ||
1.14 | IDHS /DBHR licenses, if any | ||
1.15 | Indirect cost election |
|
Select your indirect cost election.
|
1.15a | Indirect cost rate | Enter your indirect cost rate. | |
1.16 | Primary Program contact name | The primary contact should be the program manager/director who should receive all program communications and has a responsibility to ensure that other materials are shared with appropriate | |
1.17 | Primary program contact title | ||
1.18 | Primary program contact email address | ||
1.19 | Primary program contact phone | ||
1.20 | Secondary program contact name | ||
1.21 | Secondary contact title | The secondary contact may be administrative or fiscal support and will also receive program communications. | |
1.22 | Secondary contact email address | ||
1.23 | Secondary contact phone | ||
1.24 | Evaluation contact name | The evaluation contact should be the individual who will support data collection and reporting for your program activities. | |
1.25 | Evaluation contact email address | ||
1.26 | Evaluation contact phone |
In Section 2, enter information that demonstrates your organization’s eligibility for receiving grant funds.
# | Data Item | Field Information | Instructions |
2.1 | Federal or State Employer Identification | Indicate your FEIN/EIN. | |
2.2 | Expiration date of sam.gov account | Enter date | |
2.3 | Unique Entity Identifier | Indicate your UEI. | |
2.4 | Illinois Secretary of State File ID | Indicate your File ID. | |
2.5 | Do you attest that your organization is not on the Federal Excluded Parties List? |
|
|
2.6 | Do you attest that your organization is not on the Illinois Stop Payment list? |
|
|
2.7 | Do you attest that your organization is not on the Department of Healthcare and Family Services Provider Sanctions list? |
|
|
2.8 | Do you attest that your organization is in good standing with the Illinois Secretary of State? |
|
In Section 3, enter information about the administrative and management controls within your organization to inform assessment of organizational risk. These questions align with the Illinois Internal Controls Questionnaire.
# | Data Item | Field Information | Instructions |
3.1 | What type of accounting system does the organization use? (2.01) |
|
Select the response that best describes your accounting system. |
3.2 | Does the accounting system require users to have separate sign in/log on credentials for access and approval? (2.02) |
|
|
3.3 | Have any new accounting systems been implemented during the last fiscal year? (2.03) |
|
|
3.3a | If yes, please describe the new accounting system. | ||
3.4 | Does the accounting system or related written policies and procedures separate the receipt and expenditure of grant funds at the grant level? (2.04) |
|
Select the response that best describes how receipt and expenditure of grant funds are tracked. |
3.5 | Does the accounting system or written policies and procedures include a formal chart of accounts that allows users to record transactions by the categories of the approved budget? (2.05) |
|
|
3.6 | How often are the general ledger accounts reconciled? (2.06) |
|
Select the response that best describes how often the general ledger accounts are reconciled. |
3.7 | Does the organization require monthly bank reconciliations? (2.07) |
|
|
3.8 | Does the organization have written policies and procedures regarding proper segregation of duties for fiscal activities that include, but are not limited to, a) authorization of transactions, b) recordkeeping for receipts and payments, and c) cash management? (2.08) |
|
|
3.9 | Does the organization have written review and approval processes for financial and program-related reporting? (3.01) |
|
|
3.10 | Are the annual financial statements prepared in accordance with Generally Accepted Accounting Principles or on a basis acceptable by the regulatory agency? (3.02) |
|
|
3.11 | Does the organization have written policies and procedures to ensure program performance measures and deliverables align with the program spending plan? (3.03) |
|
|
3.12 | Has the organization taken steps to ensure the individuals who prepare, review, and approve reports have the financial and/or program-related required knowledge, skills, and abilities? (3.04) |
|
|
3.13 | Who prepares the organization’s financial statements? (3.05) |
|
Select the response that best describes who prepares the organization’s financial statements. |
3.14 | Who prepares the organization’s program performance reports? (3.06) |
|
Select the response that best describes who prepares the organization’s performance reports. |
3.15 | Does the organization have written policies and procedures that support compliance with cost principles? (4.01) |
|
|
3.16 | Does the organization have written policies and procedures for allocating costs? (4.02) |
|
|
3.17 | Are costs recorded consistently with regulations and written policies and procedures to address uniformity both in grant awards and in the organization’s other activities? (4.03) |
|
|
3.18 | Does the organization charge indirect costs? (4.04) |
|
|
3.19 | Does the organization keep adequate documentation to support all costs charged to its grant awards? (4.06) |
|
|
3.20 | Does the organization have a governing body (for example, Board of Directors, Board of Trustees, City Council, County Board, Leadership, Legislature, Governor’s Office)? (4.07) |
|
|
3.21 | Is financial information, including budget to actual revenue and expenditure reports, provided to leadership or the governing body members? (4.08) |
|
Select the response that best describes how often financial information is provided to leadership or governing body members |
3.22 | Is the governing body engaged in audit function activities such as selection of an audit firm, the audit firm’s presentation of audit results, or follow-up on corrective action of audit findings? (4.09) |
|
Select the response that best describes how often the governing body is engaged with audit function activities. |
3.23 | Does the organization make purchases of equipment of $5,000 or more with grant funding? (4.10) |
|
|
3.24 | Is a control system in place with adequate safeguards to prevent loss, damage, theft, or unauthorized use of property? (4.13) |
|
|
3.25 | Does the organization have written policies and procedures for proper authorization of property disposals? (4.14) |
|
|
3.26 | Does the organization have written policies and procedures for purchasing goods and services with grant funds? (4.15) |
|
|
3.27 | Does the organization have written policies and procedures that forbid employees, management officers, or agents from participating in the selection, award, or administration of a contract supported by a grant award if there is a real or apparent conflict of interest? (4.16) |
|
|
3.28 | Does the organization have written policies and procedures that forbid contractors who develop or draft specifications, requirements, statements of work (scope of services), or requests for proposals from competing for such procurements? (4.17) |
|
|
3.29 | Does the organization have written policies and procedures that document subrecipient and contractor determinations? (4.18) |
|
|
3.30 | In those determinations, has the organization identified any subrecipients? (4.19) |
|
|
3.31 | Does the organization have written policies and procedures for assessing subrecipient risk and monitoring program implementation? (4.20) |
|
|
3.32 | Does the accounting system or related written policies and procedures identify expenses in excess of available budget? (4.21) |
|
|
3.33 | Are adequate controls in place to ensure that necessary budget revisions receive prior approval from the grantor when applicable? (4.22) |
|
|
3.34 | Does the organization have written policies and procedures for allocating personnel time and effort by funding source? (4.23) |
|
|
3.35 | Does the organization have written policies and procedures to ensure that all salaries and wages charged to grants accurately reflect work performed (i.e., time and effort or after-the-fact payroll verification)? (4.24) |
|
|
3.36 | Does the organization have written policies and procedures to ensure accurate tracking of grant deliverables and performance measures? (4.25) |
|
|
3.37 | Does the organization have written policies and procedures to make sure program activities are allowable under the grant agreement and state and federal regulations? (4.26) |
|
|
3.38 | Are the terms of the executed agreement and budget shared with the performance or program management staff? (4.28) |
|
|
3.39 | Does the organization have written policies and procedures for documenting participant eligibility determinations? (4.29) |
|
|
3.40 | Have there been any changes in key organizational personnel since the last audit, such as changes to Fiscal and Administrative Management, the Executive Director, and/or Program Management? (5.01) |
|
|
3.41 | Has a financial statement audit of the organization been conducted in the past year? (5.02) |
|
|
3.41a | What type of audit was conducted? (5.03) |
|
Select the response that best describes the type of audit conducted within the past year. |
3.41b | Did the audit find significant deficiencies or material weaknesses? (5.04) |
|
|
3.41c | If yes, please describe the audit findings and describe any corrective actions implemented. | [Text, 300 characters] | |
3.42 | Has the organization submitted financial and program-related reporting in a timely manner and as required for prior grant awards? |
|
|
3.42a | If “sometimes” or “rarely”, please further describe the situation and describe any corrective actions implemented. |
In Section 4, verify organizational capacity and truthfulness of information in the application and upload organization attachments.
# | Data Item | Field Information | Instructions |
4.1 | By entering my name, title, and date, I attest that I am authorized to submit the application on my organization’s behalf. | [Name]
[Title] [Date] |
Enter requested information in fields. |
4.2 | I attest that my organization is committed to processing a subaward within six (6) weeks from the NOIA. |
|
|
4.3 | I attest that my organization is responsible for performance and monitoring of external partners, subcontractors, and subrecipients (as allowed by the grant agreement). |
|
|
4.4 | I attest that I have reviewed the terms and conditions within this NOFO in its entirety. My organization meets the eligibility criteria and has the capacity to fulfill the scope of services described. |
|
|
4.5 | I certify that the statements herein are true, complete, and accurate to the best of my knowledge. I agree to comply, on behalf of my organization, with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may subject me to criminal, civil, or administrative penalties. (U.S. Code, Title 218, Section 1001). |
|
|
4.6 | I attest that my organization will adhere to applicable standards within 77 Ill Admin Code Part 2060 Administrative Rule, pertaining to treatment off-site. |
|
|
4.7 | Conflict of Interest Disclosure | Document upload (required) | Upload as “Attachment A. COI” (. |
4.8 | Form W-9, Request for Taxpayer Identification Number and Certification | Document upload (required) | Upload as “Attachment B W-9”. |
4.9 | Current fiscal year organizational budget or, if you are a new organization, your planned budget for the upcoming fiscal year | Document upload (required) | Upload as “Attachment C Org Budget”. |
4.10 | Current or planned organizational chart* | Document upload (required) | Upload as “Attachment D Org Chart”. |
4.11 | Financial Audit Report (most recent) | Document upload (if applicable) | Upload as “Attachment E Audit”. |
4.11a | What period did the audit cover? | Enter the date range of the period covered by audit | |
4.12 | Negotiated Indirect Cost Rate Agreement (NICRA) | Document upload (if applicable) | Upload as “Attachment F NICRA” (if applicable). |
In Section 5, provide a brief overview of your organization, experience, the proposed area and populations of focus, and program results.
5.1 | Please select which of the following types of programs will be developed as part of the ANCHOR subaward. You may select more than one. (See Section C.3. fo the NOFO) |
|
None |
5.2 | Please select which of the following type of services and activities will be included as part of ANCHOR programming. You may select more than one. See Section C.3 of the NOFO) |
|
None |
5.3 | Provide a summary of your organization and program, including the following:
|
Up to 1,000 words | (5 points)
|
In Section 6, describe the need for the program in the geographic location where services are planned and how the proposed activities will support the program goals.
# | Data Item | Field Information | Evaluation Criteria |
6.1 | Select the public health region (s) where you plan to provide ANCHOR services per the map shown.
|
|
0 points
|
6.2a | Please list the county or counties where you will provide ANCHOR services. | (5 points)
|
|
6.2b | Please briefly describe the municipality(ies) where you plan to provide ANCHOR services. | ||
6.3 | How does your proposal support the purpose of the program?
Explain the current need and, supported by data, describe how the proposed program will achieve the goal and objectives of the funding. Describe how you will prioritize priority populations based on overdose data in the proposed service area and current availability of services. Describe specific outreach plans for disparately impacted populations (e.g., Native American adolescents). Please cite the source of any data included. |
Up to 2,000 words | (25 points)
|
In Section 7, describe relevant experience and capacity to effectively perform program requirements.
# | Data Item | Field Information | Evaluation Criteria |
7.1 | What is your organization’s experience implementing the tasks described in the scope of services as described in Section C.3 of the NOFO?
Describe experience providing the following services:
Provide detailed descriptions of relevant prior work. |
Up to 1,500 words
|
(10 points)
|
7.2 | Provide up to five examples of grants or contracts that your organization has successfully managed in the past 5 years, with awarding agencies, dates, and dollar amounts.
Include any current fiscal year funding from IDHS/DBHR or IDPH and awards of similar size and services. In description, note whether services relate to the services proposed for this award. Select “not applicable” if you have not received previous grants or contracts. |
Checkbox for not applicable
or
Table below |
(5 points)
|
7.3 | Identify proposed program leadership and describe their experience and qualifications.
For new staff, describe your plan to hire people with the necessary qualifications and characteristics (including people with lived and living experience and those who live and work in the community). Additionally, describe the organizational departments and resources who will support the program team. Upload resumes of program leadership or, if to be hired, the organizational leadership who will serve in the interim. |
Up to 1,000 words
Upload resumes as “Attachment G Resumes.” |
(5 points)
|
7.4 | Identify the community and educational partnerships that will contribute to the success of the program and describe your organization’s experience with these partners. | Up to 1,000 words
|
(5 points)
|
7.5 | How does your organization ensure services advance equity and racial and social justice?
Describe policies, procedures, and practices related to:
|
Up to 1,000 words | (5 points)
|
Name and Brief Description of Program | Funder Name | Funder Type | Dollar Amount | Population Served | Start Date (MM/DD) | End Date (MM/DD) |
200 characters | 200 characters | [Drop Down choices—federal, state, local government, other] | Currency, whole dollar only | 200 characters | Date | Date |
[same] | ||||||
[same] | ||||||
[same] | ||||||
[same] |
In Section 8, describe describe your overall approach to implementing program requirements.
# | Data Item | Field Information | Evaluation Criteria |
8.1 | Describe how your organization will complete each task listed in Section C of the funding notice. For each task, include:
|
Up to 2,000 words | (15 points)
|
8.2 | Upload a detailed program plan for your proposed approach, including a month-by-month timeline that covers:
|
Upload Program Plan as “Attachment H. Timeline.” | (10 points)
|
8.3 | Provide three reference letters that describe history and quality of work related to the goals of the funding opportunity. | Upload 3 letters of reference as “Attachment I. References” | (5 points)
|
In Section 9, provide information about the program budget.
# | Data Item | Field Information | Evaluation Criteria |
9.1 | Total funding requested for Funding Period 1 of the period of performance (as shown on the budget summary page of your budget workbook). | [currency] | (0 points) |
9.2 | Total funding requested for Funding Period 2 of the period of performance (as shown on the budget summary page of your budget workbook). | [currency] | (0 points) |
9.3 | Please select your preferred payment term as described in Section G.5. of this document.
PLEASE NOTE: Advance payment and reconcile is not guaranteed. If you are awarded and your preferred payment method is advanced payment and reconciliation, you will be asked to send documents that demonstrate your eligibility per 2 CFR § 200.302 and 2 CFR § 200.305. Illinois requires that the following conditions must be met to receive advanced payment. You must maintain or demonstrate the willingness to maintain both:
|
|
(0 points) |
9.4 | Upload the program budget and narrative. This workbook must tie fiscal activity to program objectives and deliverables.
The budget must demonstrate that all proposed costs are
|
Upload the Budget Workbook as “Attachment J. ANCHOR Budget” to submit your program budget and advance payment request (required). | (5 points)
|